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Change Management: Why We Can’t Just Wing It

This is the first of a monthly series about change management.

Change. Love it or hate it, it’s happening all the time—whether it’s a new software rollout, a company restructure, or your favorite coffee shop suddenly switching to oat milk only. But here’s the thing: change itself isn’t the problem. It’s how we handle it that makes all the difference. That’s where Change Management comes in.

Person standing in front of wall that has two arrows pointing in opposite directions. One arrow reads “Old Way” and the other reads “New Way.” Caption reads: "The price of doing the same old thing is far higher than the price of change." - Bill Clinton, 42nd President of the United States  

What Is Change Management?

At its core, change management is the structured approach to transitioning individuals, teams, and organizations from a current state to a desired future state. Think of it as the difference between a well-planned road trip (with maps, snacks, and a playlist) and just hitting the road hoping for the best. The latter might work, but it’s a gamble.

Why is managing change so important?

  • Reduces confusion and chaos (because no one likes last-minute surprises).
  • Helps people adapt faster and more smoothly.
  • Increases the likelihood of success and reduces resistance.
  • Ensures long-term sustainability rather than short-term fixes.

 

Baby chick surrounded by a broken egg and several other whole eggs. Caption reads: "It may be hard for an egg to turn into a bird: it would be a jolly sight harder for it to learn to fly while remaining an egg." - C. S. Lewis

 

The Change Management Process: Step by Step

While each organization and situation is unique, most change initiatives follow a general process. Here’s a high-level look at the key stages:

1. Initiation: “We Need to Talk… About Change”
Every change starts with a problem or an opportunity—something that’s no longer working or could be improved. Before moving forward, it’s essential to gain leadership support and clearly define what success looks like.
 
  • Identify the need for change—what’s broken, outdated, or no longer effective?
  • Get leadership buy-in (because an unsupported change is a doomed change).
  • Define clear objectives and what success looks like.
2. Planning: “Let’s Make a Game Plan”
Once the need for change is established, it’s time to map out the details. A solid plan includes key players, potential roadblocks, and how information will be shared to keep everyone informed and engaged.
 
  • Develop a strategy that outlines the who, what, when, and how.
  • Identify key stakeholders and potential resistance points.
  • Create communication and training plans to ensure people understand the change and their role in it.
3. Execution: “Making It Happen”
With the plan in place, it’s time to put things into motion. A phased approach can help minimize disruption, and ongoing communication and support will make the transition smoother for everyone involved.
 
  • Roll out the change in phases, if possible, to test and adjust.
  • Communicate continuously—seriously, you can’t over-communicate change.
  • Provide support, training, and resources to help people adjust.
4. Evaluation: “How’d We Do?”

Change doesn’t end once implementation is complete—it’s crucial to assess results, make necessary improvements, and recognize successes to maintain momentum for future changes.

  • Gather feedback to see what worked and what didn’t.
  • Adjust processes as needed—change isn’t a one-and-done deal.
  • Celebrate wins (because recognizing progress keeps people engaged).

 

Hand using chalk to write an arrow on a blackboard. The arrow is comprised of words such as “changes, “technology,” and “improvement.” Caption reads: "If you don’t like change, you will like irrelevance even less." -General Eric Shinseki, Former Secretary of Veterans Affairs

 

Why Change Management Matters

Change isn’t just about implementing something new; it’s about making it stick. Poorly managed change leads to confusion, frustration, and sometimes, outright rebellion (cue dramatic office emails). But successful change?

  • Increases engagement: When people understand and are part of the change, they’re more likely to support it.
  • Drives growth: Organizations that adapt effectively thrive in competitive markets.
  • Builds resilience: A well-handled change sets the stage for smoother transitions in the future.

 

Change isn’t easy, but it doesn’t have to be painful. With the right approach, it’s possible to turn chaos into clarity and resistance into results. Stay tuned for more in this series, where we’ll break down each stage of change management in detail—because trust me, there’s plenty more to cover!

 
Related Blogs

How Mental Health can Make or Break Your Business in a Crisis

A Tale of Two Companies and Their Knowledge Management Fates

Securing Buy-In and Building an Effective Process for Your KMS

 
References

“40 Change Management Quotes to Inspire the Entire Team.” Indeed. 2/7/25. Accessed 3/18/25. https://ca.indeed.com/career-advice/career-development/change-management-quotes 

King, Col. Rick T. “Army Transformation: A Cultural Change.” U.S. Army War College. 3/15/2008. Accessed 3/18/25. https://apps.dtic.mil/sti/tr/pdf/ADA478312.pdf 

 
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